Gap Analysis Checklist

Gap Analysis is a tool that helps you identify the gap between your current situation and the future state that you want to reach, along with the tasks that you need to complete to close this gap.  Gap Analysis is useful at the beginning of a project when developing a project plan or business case, and it's essential when you're identifying the tasks that you need to complete to deliver your project.  Use this helper guide for performing GAP Analysis.
How often should this be used?
When looking to make a good comprehensive break down on how things are running.
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Gap Analysis

Define the Company's Present State

Answer the question
Where are we now?
Identify company current attributes.
Identify company competencies and performance levels throughout all departments.
Review the business files and financial documents.
Perform staff interviews.
Compare current characteristics to its current performance in terms of market share, sales and profits.

Revisit the Objectives and Goals

Answer the question
Where do we want to be?
Revisit the goals concerning target market share, sales and profits.

Bridge the Gap

Answer the question
How are we going to get there?
Look for any discrepancies in performance, or "gaps" that may be hindering the company’s ability to reach its potential.
Develop new objectives that guide the company in achieving its overall goals.
Turn the findings and new goals into a report.
Determine how a company implements the findings of a gap analysis.
Estimate profitability if the overall goal is accomplished.
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